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May 16, 2012
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  Gallatin County DUI Task Force Minutes


 Members

                Terry Dutro, Citizen Member
                Bryan Moen, Bozeman PD
                Susan Wordal, City Attorney’s Office
                Glenn Barcus, MHP
                David Keen, Belgrade PD
                Erin Murphy, County Attorney’s Office
                Rocky Hamilton, Manhattan PD
                K. C. Mclaughlin, Citizen Member
                Mark Lachapelle, MSU PD

                Jenna Caplette, Coordinator

                Absent; excused
                Ken Spencer
                Gordon Berger
                Doug Lieurance

Public comment: none
                
Minutes from February 15th : Approved by consensus

Introductions
  • Member and Coordinator check in about recruiting new members.  Rocky mentioned the Driver’s Ed program in Manhattan. Jenna has contacted Ty Elliot, Belgrade; Captain Young, Salvation Army; Rozan Pitcher, MSU; Andy Malby, Three Forks. Ty Elliot is interested. The current members need to be involved in the membership drive.
  • Jenna circulated thank you cards for some Upstream Presenters and for Janet Geis who provides GCSO and Bozeman PD DUI citation data for the Task Force and fielded questions about and challenges to the 2012 data after Jenna released it. Jenna also purchased a $10 coffee card for Geis.
  • Susan reminded the membership that it’s very important to attend meetings. With the new bylaws and resolution, there must be half of membership plus one to reach quorum and there must be a quorum to vote on agenda items. Please notify Jenna if you will not be able to attend a meeting.
Business
  • DUI court concept: Susan is gathering data related to the possibility of a dedicated DUI-court in Bozeman.
  • Strategic Planning:
  • Need to finalize the job description for the Coordinator. It’s been with HR since February. The job review process has been with HR since March.  The Executive Committee agreed to move ahead with the draft review process and to use the old evaluation form. Jenna has completed her self-evaluation.
  • Update to CEASE Charter to handle conflict of interest and Chair designation. Jenna read changes made to the Charter by the CEASE Committee, both in when and how the Chair would be approved by the full Task Force and the definition for conflict of interest. Changes passed by consensus. Gordon Berger confirmed as Chair.  
  • The Executive Committee voted to separate the role of Secretary from that of Treasurer. Motion to approve that change and to confirm Glen Barcus as Treasurer passed by consensus.
  • Susan discussed the new Bylaws. In reviewing them an error was found with the membership designations as detailed in the Resolution passed in December.  A new resolution with the correct membership list has been drafted. There will be twelve “law enforcement/agency” positions and eleven citizen member positions. Mark motioned to approve the revised resolution as drafted. Shanda seconded. Consensus vote. The final draft of the by-laws will be on the agenda in June.
  • Jenna presented the draft plan for Fiscal 2013. It is an updated version of the 3-year plan.  She will forward the draft to MDT and the state DUI Task Force coordinator for review and will have a final version for approval at the June Meeting. Please send any comments to Jenna ASAP after this meeting.
  • The updated Plan at a Glance for Fiscal 2012 was sent in the membership meeting packet.
  • Mark gave a PI&E Update: for the internal education goal, the workgroup discussed starting a quarterly newsletter. For summer external education, they discussed getting a banner for the Fairgrounds and developing a new series of PSAs, along with other options and projects.  
  • Terry contacted Bozeman High School about having Megan's Car as a resource prior to graduation.  This semester won't work, but Terry will follow-up on this request for the possibility of:  Fall 2012's Red & Black Day and Spring 2013 school events.
  • Jenna shared Task-Force supported ads for Late Night Streamline from the Bozone and Exponent. There is no funding for marketing for late Night Streamline so the Task Force contribution is important.
  • K. C. reported there has been a lot of activity for Megan’s Car
  • Swimming Upstream Awards report, April 12th  
  • The event went exceptionally well.
  • Next year will be the 10th and then will reassess whether to continue.
  • New committees:
  • Advocacy Committee kick-off. With the legislative season heating up, there will be a first meeting of the Advocacy Committee in June. Doug Lieurance and former-member Stephen Scott are interested.
  • Membership committee: It’s the job of all members to market the Task Force. The coordinator cannot carry this task. New members are important: they bring new energy and new ideas.
Finances
  • The 2012 budget, updated as of March 31st, and the proposed Fiscal 2013 budget were sent in the membership packet. Ed Blackman from the Fiscal Department reviewed the 2013 draft budget. Motion to approve the Fiscal 2013 budget as proposed by Terry, second by Mark Lachapelle. Passed by consensus.  
  • CEASE Awards Committee update and applications. Gordon is on vacation so Mark Lachapelle presented.  
  • The recommendation for funding priorities by type of projects for Fiscal 2013 are that the available award funds be evenly split between Contracted Services (i.e. overtime patrols and compliance checks) and Other Grants (for projects like Megan’s Car or equipment purchases). Contracted Services projects will have priority over equipment purchases. Any unspent funds from either of these line items in this fiscal year will be added to that fund’s budget for Fiscal 2013.
  • The committee revised the CEASE job description; instructions; and applications.  Current revisions have been approved and need to be posted to the website. Language on equipment purchases now states that the priority use of Task Force funds is for emergency purchases, such as when equipment fails in the middle of a budget year. Other equipment purchases will only be considered at the end of a fiscal year, if funds remain in the budget. Past award history will be considered in the allocation of funds.  
  • Votes on applications:
  • WYPD Overtime ($235) for May 26th and June 23rd. Committee voted to approve. Task Force approved by consensus.
  • GCSO Detention Center project: $3079.13 Award contingent on GCSO finding the other $10,000 from other sources.  Committee voted to approve. Suggestion to add language to give the Detention Center 6 months to find the additional funding. Passed with one dissenting vote from Mark Carpenter.
  • Belgrade PD Camera: Committee recommends funding